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Please meet with your advisor to discuss your plans.

You will also need to meet with one of the deans. You can visit: https://deans.caltech.edu/DeanAppointment or email deansoffice@caltech.edu.

Students wishing to return to Caltech are required to complete the return from leave form located on the Deans Website: https://deans.caltech.edu/AcademicSupport/forms at least six weeks prior to the date they plan to return.

Reminders:
* If you are a student-athlete, it is strongly recommended that you have a conversation with the Director of Athletics.
* If you are an international student, you must discuss your leave and return plans now with the ISP office to make certain any visa issues are resolved.
*If you currently live in Institute Housing, you will need to submit an Intent to Vacate form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form) to notify us of your last day in residence. You should do this at least 15 days before you leave, or as soon as you know your departure date (if you already know when you will leave campus, please take care of it now and get it out of the way!). Once you have fully vacated your assignment, you will then need to submit a Check Out form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/housing-check-out-form) so that we know you’re fully moved out and can turn over the room. For any questions or conflicts regarding your departure date or timeline, please contact the Housing Office immediately so that we have the most time to assist you.
*If you have a housing contract/reservation, but have not yet moved in, you will need to submit an Intent to Vacate form and select “Cancellation” to cancel your reservation (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form)


As a reminder, Caltech considers students on an approved leave to be matriculated; however, students on leave are not currently enrolled and therefore do not enjoy all rights and privileges of enrolled students. Unenrolled students, and accordingly, students on leave, have limited access to Caltech’s educational activities, programs, and services. They may not attend classes or labs, live in Institute housing, or access certain student resources, including Student Wellness Services and Residential Life activities, programs, and services during their leave. Career Advising and Experiential Learning (CAEL) is, by default, open to all students who have not been permanently separated from the Institute, regardless of leave or enrollment status, unless otherwise revoked by the Director of CAEL or the deans’ office. For questions regarding the full scope of these limitations, please contact the deans’ office.

Students may consult with their advisor and otherwise plan for their academic future; however, they will not receive credit for courses unless they are properly enrolled. Students who are on leave are still subject to all Institute policies, including the Institute Sex- and Gender-Based Misconduct Policy. Violations of policy may affect a student’s eligibility to re-enroll.

If a student is unable to complete their coursework due to medical reasons, the student may petition for a medical leave of absence by submitting a written petition via completion of the undergraduate student leave form. International students should consult with the International Student Programs Office regarding visa implications prior to submitting the medical leave petition.

To request a leave, a student can take the following steps:
1. Submit the leave form.
2. The student should then meet with either:
• The Medical Director of Health Services or designee (for leaves related to medical conditions), or
• The Clinical Director of Counseling Services or designee (for leaves related to emotional, psychological, or psychiatric conditions).
This meeting is to help the student make plans for their treatment during their leave, to discuss the need for any conditions placed on the leave, and to answer any questions the student has about the leave process. After this meeting, the student should give written consent for the Director to communicate their recommendation to the Deans' office by filling out the release of information and records consent form available on the Student Wellness website.
3. The Dean or designee may then authorize the medical leave.
The duration of a medical leave should be determined primarily by the student's improvement in treatment. In general, however, medical leaves are expected to include at least one full term.

The Institute may impose conditions on return from a medical leave, which may include confirmation from the student's health care provider that the student is following the recommended course of treatment, the student's consent for the provider to discuss the student's condition or progress during the leave with Caltech officials, including representatives of Wellness Services and the Deans' Office, and an independent evaluation of the student's readiness to return by a qualified medical professional. Any conditions of return will be specified at the time of the leave approval.


While on Medical Leave:
It is the expectation that a student on medical leave will focus on managing the condition(s) that precipitated the leave. Any impending or ongoing conduct processes will ordinarily be suspended while a student is on medical leave, unless the student requests otherwise in writing, and their medical provider agrees it is appropriate.

Reminders:
* If you are a student-athlete, it is strongly recommended that you have a conversation with the Director of Athletics.

* If you are an international student, you must discuss your leave and return plans now with the ISP office to make certain any visa issues are resolved.

*If you currently live in Institute Housing, you will need to submit an Intent to Vacate form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form) to notify us of your last day in residence. You should do this at least 15 days before you leave, or as soon as you know your departure date. Once you have fully vacated your assignment, you will then need to submit a Check Out form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/housing-check-out-form) so that we know you’re fully moved out and can turn over the room. For any questions or conflicts regarding your departure date or timeline, please contact the Housing Office immediately so that we have the most time to assist you.
*If you have a housing contract/reservation, but have not yet moved in, you will need to submit an Intent to Vacate form and select “Cancellation” to cancel your reservation (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form)


As a reminder, Caltech considers students on an approved leave to be matriculated; however, students on leave are not currently enrolled and therefore do not enjoy all rights and privileges of enrolled students. Unenrolled students, and accordingly, students on leave, have limited access to Caltech’s educational activities, programs, and services. They may not attend classes or labs, live in Institute housing, or access certain student resources, including Student Wellness Services and Residential Life activities, programs, and services during their leave. Career Advising and Experiential Learning (CAEL) is, by default, open to all students who have not been permanently separated from the Institute, regardless of leave or enrollment status, unless otherwise revoked by the Director of CAEL or the deans’ office. For questions regarding the full scope of these limitations, please contact the deans’ office.

Students may consult with their advisor and otherwise plan for their academic future; however, they will not receive credit for courses unless they are properly enrolled. Students who are on leave are still subject to all Institute policies, including the Institute Sex- and Gender-Based Misconduct Policy. Violations of policy may affect a student’s eligibility to re-enroll.

When you are ready to return to Caltech, please complete and submit the Return from Leave form in order to notify us of your intent to return 6 weeks prior to your intended return date, in order to guarantee consideration. Students who do not submit the required documentation within the 6 week time frame may not be eligible for reinstatement for the upcoming term.

Return from Medical Leave
This requires the following steps:
1. Submit a completed Return from Leave form https://deans.caltech.edu/AcademicSupport/forms to the deans office.
2. Signing a release of information form authorizing any treatment providers to communicate with Caltech, including representatives of Health and Counseling Services to determine the student's readiness to return and recommendations for reasonable accommodations. This form is available on the Student Wellness Services website.
3. Submitting a provider recommendation form to either the Medical Director of Student Health Services or the Clinical Director of Student Counseling Services, or their designee. The student's healthcare provider should fill out this brief form to summarize their work together; to outline any progress the student has made in treatment; and to state any recommendations for returning to the Institute. This form is available on the Student Wellness Services website.
4. After Student Wellness Services has received the provider recommendation form, the student should schedule a meeting with either the Medical Director of Health Services or designee (for leaves related to medical conditions), or the Clinical Director of Counseling Services or designee (for leaves related to emotional, psychological, or psychiatric conditions). In this meeting, the student and the Director will discuss their healthcare provider's recommendations and will discuss the need for any continued treatment. The student should sign a release of information form allowing the Director to communicate a summary of this meeting to the deans. This form is available on the Student Wellness Services website.
5. Final approval of the petition is the responsibility of the dean or designee.
A student returning from a leave for medical reasons will maintain the same academic standing that they had previously-i.e., if on academic probation, the student will remain on probation upon return from leave.

The dean may impose an involuntary leave in appropriate circumstances, such as where a student's behavior: (1) has, or threatens to, cause significant property damage; (2) significantly disrupts the Caltech community; (3) presents a substantial risk of harm to self or others; (4) indicates the student is unable or unwilling to carry out self-care obligations; or (5) violates a Caltech policy or the honor system. An involuntary leave also may be imposed when that the student requires a level of care from the Institute community that exceeds the reasonable accommodations, resources and staffing that the Institute can reasonably be expected to provide for the student's well-being.

Written Decision
The student will be advised in writing of the decision to impose an involuntary leave. The dean may stipulate conditions that must be met before the student may return. An involuntary leave may be a permanent separation from the Institute (i.e. expulsion); for a specific duration or until certain conditions have been met. If the involuntary leave is not a permanent separation, the student will be advised of the length of the leave and/or any conditions for return.

Appeal
A decision by the dean to place a student on involuntary leave may be appealed in writing within ten days to the vice president for student affairs (or designee). If the leave is imposed as a sanction resulting from a finding of responsibility under an Institute process any applicable limitations on grounds for appeal will apply.

Emergency Leave
If the dean determines that a student's continued presence is likely to pose a substantial risk to the safety and well-being of the student or others, the dean may place the student on an emergency interim leave before a final determination is made. The dean will make reasonable attempts to meet with the student and consider relevant information, including in appropriate cases medical information provided by the student, before deciding on an emergency interim leave. An emergency interim leave will remain in effect until a final decision has been made.

While on Leave
A student placed on involuntary leave as a disciplinary sanction will not be allowed to participate in Caltech educational activities, programs or services without the express permission of the dean or designee. Requests for an exception to this policy should be discussed at the time of the leave decision, and a “Petition to Participate While on Leave” must be approved prior to any such participation. Failure to gain permission, and consequently being active on campus, will be taken into consideration when a student on involuntary leave applies to return. The same applies to students placed on involuntary medical leave.


Reminders:
* If you are a student-athlete, it is strongly recommended that you have a conversation with the Director of Athletics.
* If you are an international student, you must discuss your leave and return plans now with the ISP office to make certain any visa issues are resolved.
*If you currently live in Institute Housing, you will need to submit an Intent to Vacate form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form) to notify us of your last day in residence. You should do this at least 15 days before you leave, or as soon as you know your departure date (if you already know when you will leave campus, please take care of it now and get it out of the way!). Once you have fully vacated your assignment, you will then need to submit a Check Out form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/housing-check-out-form) so that we know you’re fully moved out and can turn over the room. For any questions or conflicts regarding your departure date or timeline, please contact the Housing Office immediately so that we have the most time to assist you. *If you have a housing contract/reservation, but have not yet moved in, you will need to submit an Intent to Vacate form and select “Cancellation” to cancel your reservation (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form)

As a reminder, Caltech considers students on an approved leave to be matriculated; however, students on leave are not currently enrolled and therefore do not enjoy all rights and privileges of enrolled students. Unenrolled students, and accordingly, students on leave, have limited access to Caltech’s educational activities, programs, and services. They may not attend classes or labs, live in Institute housing, or access certain student resources, including Student Wellness Services and Residential Life activities, programs, and services during their leave. Career Advising and Experiential Learning (CAEL) is, by default, open to all students who have not been permanently separated from the Institute, regardless of leave or enrollment status, unless otherwise revoked by the Director of CAEL or the deans’ office. For questions regarding the full scope of these limitations, please contact the deans’ office.

Students may consult with their advisor and otherwise plan for their academic future; however, they will not receive credit for courses unless they are properly enrolled. Students who are on leave are still subject to all Institute policies, including the Institute Sex- and Gender-Based Misconduct Policy. Violations of policy may affect a student’s eligibility to re-enroll.

Return from Leave:

A student on involuntary leave will not be allowed to return until the dean makes a fact-specific assessment of the circumstances, considers relevant risk factors, and concludes that the student does not pose a significant disruption to the functioning of the Institute community and/or does not pose a substantial risk to the health and safety of the student or others. The dean will consider relevant information, including information provided by the student. In cases where a student has a physical or mental condition associated with the behavior triggering the leave, the dean will also consider whether the relevant risks can be eliminated by a reasonable accommodation. The student will be notified in writing if the dean determines that the student will not be permitted to return from leave or will be permanently separated from the Institute.

When ready to return submit the Return from Leave form https://deans.caltech.edu/AcademicSupport/forms in order to notify us of your intent to return 6 weeks prior to intended return date, in order to guarantee consideration. Students who do not submit the required documentation within the 6 week time frame may not be eligible for reinstatement for the upcoming term.

Please also contact the Deans’ Office at least six weeks prior to the start of the term to start the process to review and complete the conditions of your return

Students will be notified by the Registrar’s Office if they are placed on leave due to ineligibility.
Students wishing to return to Caltech are required to complete the return from leave form located on the Deans Website: https://deans.caltech.edu/AcademicSupport/forms six weeks prior to the date they plan to return.
Please visit: https://registrar.caltech.edu/current-students/uash/uashhandbook#reinstatement-petition-and-appeals to review the reinstatement process.
Reminders:
* If you are a student-athlete, it is strongly recommended that you have a conversation with the Director of Athletics.
* If you are an international student, you must discuss your leave and return plans now with the ISP office to make certain any visa issues are resolved.
*If you currently live in Institute Housing, you will need to submit an Intent to Vacate form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form) to notify us of your last day in residence. You should do this at least 15 days before you leave, or as soon as you know your departure date (if you already know when you will leave campus, please take care of it now and get it out of the way!). Once you have fully vacated your assignment, you will then need to submit a Check Out form (https://housing.caltech.edu/undergrads/undergraduate-moving-out/housing-check-out-form) so that we know you’re fully moved out and can turn over the room. For any questions or conflicts regarding your departure date or timeline, please contact the Housing Office immediately so that we have the most time to assist you.
*If you have a housing contract/reservation, but have not yet moved in, you will need to submit an Intent to Vacate form and select “Cancellation” to cancel your reservation (https://housing.caltech.edu/undergrads/undergraduate-moving-out/form)

As a reminder, Caltech considers students on an approved leave to be matriculated; however, students on leave are not currently enrolled and therefore do not enjoy all rights and privileges of enrolled students. Unenrolled students, and accordingly, students on leave, have limited access to Caltech’s educational activities, programs, and services. They may not attend classes or labs, live in Institute housing, or access certain student resources, including Student Wellness Services and Residential Life activities, programs, and services during their leave. Career Advising and Experiential Learning (CAEL) is, by default, open to all students who have not been permanently separated from the Institute, regardless of leave or enrollment status, unless otherwise revoked by the Director of CAEL or the deans’ office. For questions regarding the full scope of these limitations, please contact the deans’ office.

Students may consult with their advisor and otherwise plan for their academic future; however, they will not receive credit for courses unless they are properly enrolled. Students who are on leave are still subject to all Institute policies, including the Institute Sex- and Gender-Based Misconduct Policy. Violations of policy may affect a student’s eligibility to re-enroll.